Disclaimer

The purpose of the TU Delft website is to inform visitors about the University, its degree programmes, its research work and opportunities for collaboration. The website also serves as a publicity channel for news reports, press releases and events at TU Delft.

Information on the website

The information on this website is provided without obligation. This information has been compiled with the utmost care and efforts have been made to ensure this information remains up-to-date. Nevertheless, no rights may be derived from the information included on this website. TU Delft cannot be held liable for the accuracy, completeness, topicality or quality of the information published on its website.

Changes and/or updates

TU Delft reserves the right to make changes to the information offered on this website without advance notice.

Use of the website

TU Delft accepts no liability or responsibility for any damage or loss resulting from the use of the TU Delft website.

External hyperlinks

The TU Delft website contains a number of external hyperlinks, intended as an additional service for visitors to the website. TU Delft excludes all liability for any damage incurred by users of the TU Delft website as a result of visiting another website via an external hyperlink.

Links to the TU Delft website

External links to pages on the TU Delft website are permitted providing that they do not damage the good name of the organisation. There must be no suggestion that TU Delft has authorised the use of a link if such is not the case.

The official Dutch name of TU Delft in Dutch is Technische Universiteit Delft. The link to the Dutch website of TU Delft is: https://www.tudelft.nl. The official English name of TU Delft is Delft University of Technology. The link to the English version of the website is: https://www.tudelft.nl/en.

Privacy policy

The University makes use of software to analyse the number of visitors to its web pages and their behaviour. This is based on your IP address (Internet Protocol address). The aim of this is to optimise, as far as possible, the information available and the way in which it is presented. The software does not analyse your identity and is used solely for the purpose outlined above.

TU Delft handles the data of the visitors to its website with care. Personal information will only be stored if this serves a reasonable interest. This information is stored securely. In this, TU Delft closely complies with the requirements of the Personal Data Protection Act (Wet Bescherming Persoonsgegevens).

Cookies

On its website, TU Delft uses what are known as cookies, small files that are stored on your computer, tablet or smartphone. Cookies are used to identify you when you revisit the website and to enable access to specific parts of the TU Delft website.

Almost all internet browsers, such as Microsoft Internet Explorer, FireFox and Safari, offer users the option of accepting or refusing cookies.

Recording and securing data

TU Delft uses security procedures to prevent unauthorised access to the confidential information on the website such as data concerning user numbers and user behaviour.

Podcasts and vodcasts

TU Delft develops podcasts and vodcasts with the aim of making technical, academic resources available to a wider community. These resources have been compiled by academic staff and are used in the courses presented on this website. The academic staff (and/or designated colleagues), students or other persons are personally responsible for the resources they produce. The resources may include text or images that some people could consider offensive. Such resources are published solely for academic purposes and are not intended as a criticism of the religious, political, human or social sensibilities of any persons.

Intellectual property

TU Delft makes every reasonable effort to enter into a written agreement with the legitimate owner of digital text and images on their use. However, this may be impossible in some cases, because one or more of the legitimate owners of the intellectual property or their heirs cannot be traced. If, in your opinion, any text or digital objects published by TU Delft on one of the University’s communication channels represent an infringement of your rights, you can contact info@tudelft.nl. Your e-mail should contain the title of the relevant item, the communication channel and the materials involved. In such cases, TU Delft will amend or remove the materials, if no other agreement can be reached. A note to this effect will be included in the materials concerned.

Although course materials are compiled with the utmost care, neither the authors nor TU Delft can accept liability for incompleteness, printing or other errors or inaccuracies or for the consequences that may arise from these.

This website has been developed for educational and social purposes and not for profit. For this reason, no payment will be made for materials submitted for publication or references on the website. TU Delft accepts no liability for the inappropriate use of this website or any damage that may arise as a result of its use.

Copyright

The texts and images on the TU Delft website may not be copied or changed or used in any other way, without written permission in advance. The intellectual property rights on the TU Delft website (including texts, design, photographs, videos and logos) rest solely with TU Delft. Of course, TU Delft also respects third-party copyright. If you believe that the information on the TU Delft website infringes your rights, please contact the University via info@tudelft.nl.

TU Delft takes the utmost care with personal data and in doing so acts within the law, including the General Data Protection Regulation (GDPR).

This Privacy Statement provides you with information about the purposes for which TU Delft processes personal data and about exercising your privacy rights. We also provide further information that may be of importance to you. In TU Delft's cookie policy you can read which cookies TU Delft uses.

The Privacy Statement applies to all TU Delft activities (including those via the website). Below you will find the most important information on the processing of personal data by TU Delft. If you still have questions after reading this, you can always contact the TU Delft Privacy Team. The contact details can be found at the end of this Privacy Statement.

Data controller and responsibility

TU Delft considers it to be of essential importance that the personal data of its students, researchers, staff and visitors is processed and secured with the utmost possible care. In this Privacy Statement TU Delft explains which personal data is processed by TU Delft and why. You can also read about your rights and about the other parties with whom TU Delft may share your personal data.

What personal data does TU Delft process and for what purposes?

TU Delft collects personal data from a variety of data subjects. TU Delft receives most personal data directly from the data subject, but may also receive personal data via other organisations.

Please see below for each type of data subject which personal data is processed and for what purposes. These overviews of personal data and purposes are based on the most common processes within TU Delft. Information on the incidental or very specific processing of personal data is provided in separate supplementary Privacy Statements.

Students
Alumni
Staff
Visitors to the website(s)
Visitors to the TU Delft online environment
Visitors to the campus
Participants in scientific research

What is TU Delft's legal ground for processing your personal data?

TU Delft bases all processing of personal data on one of the six legal grounds laid down in the GDPR:

Consent

TU Delft offers some activities that require your consent. This may, for example, include using your e-mail address to send a newsletter, promotional e-mails or for conducting research. Your personal data will only be used if you have given consent for us to do so. In this regard you will always be notified of the purposes for which your data will be used, which data is involved and to whom it will be provided. If you give TU Delft permission to use this personal data, you will also be entitled to withdraw this consent at a later stage. Withdrawal cannot apply retrospectively. The information you receive before you give your consent will tell you how to withdraw your consent. If you no longer have that information, you can also send an e-mail to the Privacy Team. The contact details can be found at the end of this Privacy Statement.

The requirement for permission does not apply if you are sent newsletters or e-mails within the context of your degree programme or employment.

Necessary for the performance of a contract TU Delft can process personal data to perform a contract to which the data subject is a party, for example an employment contract for staff members or purchasing contracts.

Legal obligation

TU Delft may process personal data because this is required on the basis of legislation. This is the case, for example, when passing on student data to the Education Executive Agency (DUO) or salary data to the Tax and Customs Administration.

Public interest

TU Delft may process personal data to carry out a task of public interest or public authority of TU Delft. Under the Higher Education Act, for example, TU Delft has the task of providing academic education and conducting academic research. These are tasks of public interest.

Legitimate interest

TU Delft may process personal data to serve a legitimate interest (a compelling interest of TU Delft or a third party). One example is the use of security cameras on the campus to protect people, property and buildings.

Vital interest

TU Delft may process personal data to protect the vital interests of individuals. An example of this may be a situation where care providers need personal data in order to provide urgently needed medical assistance to the data subject.

Sharing of data with third parties TU Delft will not sell your personal data to third parties.

Third parties may provide certain services on behalf of TU Delft. TU Delft makes agreements with these data processors in order to guarantee confidential and careful handling of personal data. These agreements are laid down contractually in data processing agreements.

TU Delft also regularly works in partnership with external organisations. Partnerships exist, for example, in the field of education and research. Within those partnerships personal data can be processed and shared with those external partners but only, of course, if the requirements of the GDPR are met.

TU Delft provides personal data to enforcement authorities or organisations combating fraud if this is necessary in order to comply with a statutory obligation or a court decision.

The categories of third parties with which TU Delft shares data include:

Government agencies, such as DUO, the Tax and Customs Administration and the Immigration and Naturalisation Service (IND);

Investigating authorities;

Universities;

Research groups.

Transfer of personal data outside the European Union

In some cases personal data is processed in countries that are not part of the EU, or by suppliers based outside the EU.

TU Delft assesses each transfer of personal data by means of a standard process for the application of appropriate measures in order to guarantee an adequate level of protection for the processing of personal data both within and outside the EU. This process is regularly reviewed and is in line with the latest developments in laws and regulations.

How long is the personal data retained?

TU Delft retains your personal data in accordance with the GDPR. The exact retention period depends on the category of personal data and the purpose for which it is processed. The data is retained in accordance with the statutory retention period and for no longer than is strictly necessary in order to achieve the purposes for which the data was collected.

TU Delft bases its legal retention periods on, among other things, the Basic Selection Document (BSD) for University Education 1985, the Selection List for Universities and University Medical Centres 2020, the Public Records Act and other laws (such as tax and labour laws).

What are your privacy rights?

As a data subject (the person to whom the personal data relates), you have certain rights under the privacy legislation. If you wish to exercise these rights, please send a request to the following e-mail address: privacy-tud@tudelft.nl.

When you make a request a member of the Privacy team will ask you to identify yourself to ensure that only you have access to your own personal data.

Your rights are:

Right to access: you can request an overview and/or inspection of the personal data that we process about you.

Right to rectification: if there are demonstrable mistakes in your personal data or they are incomplete, you can ask for the data to be rectified or added.

Right to 'be forgotten': you can request that your personal data be deleted from the TU Delft files. Such a request may be rejected if TU Delft is legally obliged to retain the data for a longer period.

Right to restrict the processing of your personal data: in certain cases you can ask TU Delft to stop processing your personal data temporarily.

Right to data portability: in certain cases you can request that your personal data be transferred to an organisation designated by you.

Right to object to the processing of your personal data: in certain situations you can object to the processing of your personal data.

In addition, you always have the option of submitting a complaint about the use of your personal data to the Dutch Data Protection Authority. Further information is available on the website of the Dutch Data Protection Authority.

Technical security

TU Delft handles personal data confidentially. TU Delft applies appropriate technical and organisational measures in order to provide optimum protection for your personal data against unauthorised access or use. TU Delft reports any abuse or attempted abuse of personal data.

Third parties’ privacy policy

The TU Delft website includes links to other websites that are not part of TU Delft. TU Delft has no responsibility for the way in which these parties process personal data and therefore advises you to inform yourself of these parties’ privacy policies or to contact them for a more detailed explanation of their policy on the use of personal data.

Questions

If, after reading this information, you have specific questions or comments about TU Delft’s Privacy Statement, please do not hesitate to contact us by sending an e-mail to privacy-tud@tudelft.nl. The TU Delft Data Protection Officer can also be contacted at the e-mail address fg@tudelft.nl.

This Privacy Statement was most recently updated in July 2022.